NEWSLETTER

November 29, 2012

Dear Member:

Enclosed please find the preliminary program and registration form for our Section's 38th annual meeting January 23, 24 and 25, 2013 The Bahia Resort Hotel, 998 West Mission Bay Drive, San Diego, CA 92109.

I know this is a short turnaround time, but please return your registration form and checks to me as soon as possible to arrive not later than December 23, 2012. Remember mail delivery during the holiday season often is slow. On-site registrations will be assessed a 10% late registration fee to cover “up charges” by the hotel.

We must provide the hotel with a “head count” for lunches and banquet and pay one-half the cost for meals by Jan 11, 2013; registrations determine our meeting and dining room size.

Important Notice: The deluxe continental breakfast, morning and afternoon breaks, both lunches and the banquet are included in the registration fee(s) as indicated on the enclosed registration form.  This means if you are planning to attend only the banquet, but wish to have lunch with the group there is a separate cost entry for the Thursday and Friday lunch – be sure to include those fees as appropriate.

As a reminder, our registration fees are calculated SOLELY on the cost of meals – we do not charge for attending technical sessions.

HOTEL RESERVATIONS

I know I sent this information before, but reiterating in case your previous letter got “lost”.

The 2013 annual meeting will be held at The Bahia Resort Hotel, 998 West Mission Bay Drive, San Diego, CA 92109. The contract was signed, and a $3,500,00 deposit was made to secure a block of twenty-five (25) rooms. The meeting will be held Wednesday, January 23 through Friday, January 25, 2013 (i.e., the week of the Martin Luther King holiday).

Daily room rates negotiated for single or double are:

$139.00 plus 12.5% occupancy tax ($17.38) = $156.38 per night (this does not include breakfast).  The group rate will be honored for three days pre and three days post conference stays.

Complimentary Parking

Information on breakfast, breaks, lunch for Thursday and Friday and the banquet are detailed on page 3 of this newsletter.

All rooms offer coffee makers, hair dryers, iron/ironing board, voice mail.

Unlimited High-Speed Wired or Wireless Internet access in the Guestrooms

Wireless access in public spaces, including the “Beach”

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Complimentary Business Center

Access to Pool Side Fitness Center.

Information on Airport Transportation is reprinted on page 5 of this letter.

Near Sea World and the San Diego Zoo.

If you have not yet done so, please make your hotel reservations as soon as possible so, if needed, we can request additional rooms at the group rate.  To make room reservations call The Bahia Resort Hotel at (800)-576-4229 or (858) 488-0551 (Hotel Operator). Whichever number you use you must identify yourself as part of the YPSW-AIHA group attending the Jan 23-25, 2013 meeting to receive the special negotiated rate and have the reservation counted in the YPSW-AIHA room block. The hotel will also accept pre and post extensions of stay at the group rate in a limited capacity; check on availability when making your hotel reservations.  An advance deposit or credit card guarantee for the first night’s room and tax is required for our group negotiated rates by December 24, 2012; after that date rooms will be on a space and rate availability basis. (Individual reservations will automatically be billed for one night unless cancelled 72 hours prior to scheduled arrival.)  NOTE:  Check in time is 4:00 PM, if rooms are ready earlier, you will be accommodated.  If rooms are not ready, the hotel will store your luggage until after the business meeting.

THE PROGRAM

Please note that all sessions will be held on the anchored William D. Evans Sternwheeler.  My hotel contact said the meeting rooms listed might change depending on the number of attendees.  Rooms marked TBA should be assigned when I print the final program.  We will have signs posted directing you to the appropriate rooms. All meeting rooms are on Level One, lunches will be on Level Two.

Program Chairman, President-Elect Frank Hearl developed an outstanding program with the theme “In the IH Toolbox: Risk Assessment”. This well planned program promises to be very interesting and educational - and certain to be well received.  Be sure to check out the speakers and topics on the enclosed preliminary program.

Remember, ABIH grants Certification Maintenance (CM) Points for attendance (0.5 IH CM point per 0.5 day).  ABIH no longer reviews programs for CM Points, therefore, ABIH is not issuing any new CM approval numbers; instead, CIHs are now responsible to calculate their own CM point values and list them on their worksheets.  For more info visit: http://abih.org/documents/Termination of CM PointsReviews.pdf.

Confirmation letters will be sent to each speaker this week along with a complete registration package. A final program, incorporating any changes, will be printed on colored paper for the actual meeting.

Registration starts at 3:30 PM Wednesday, January 23 followed by the 4:00 PM business meeting at which time election of officers will be held.  The positions of President-Elect and one Director are open; the Executive Committee has nominated Del Malzahn for President-Elect and Steve Davis for Director.  Nominations from the floor are always welcomed at the business meeting.  Any member of the YPSW Section, regardless of geographic location is welcome to volunteer; although officers must be members of national AIHA, Directors do not need to be AIHA members.

The technical program begins on Thursday at 8:30 AM, with a continental breakfast at 7:30 AM, and AM & PM breaks included in the meeting room; with a group lunch 12:15-1:15 PM at the hotel.  The program will resume at 1:15 PM with a full afternoon session and conclude prior to the hospitality room opening at 5:30 PM.

Friday’s technical program begins at 8:30 AM, with a continental breakfast at 7:30 AM, and AM & PM breaks in the meeting room; with a group lunch 12:15-1:30 PM at the hotel. We will reconvene at 1:30 PM for the full afternoon session. The hospitality suite opens at 5:30 PM for pre-dinner libations.  The meeting will conclude, as usual, with our Friday night banquet.

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REGISTRATION FORM

Important Note: Registration fees are calculated SOLELY on the cost of meals. The deluxe continental breakfast, morning and afternoon breaks, both lunches and the banquet are included in the registration fee(s) as indicated on the enclosed registration form. If you are planning to attend only the banquet, but wish to have lunch with the group there is a separate cost entry for Thursday and Friday lunch – be sure to include those fees as appropriate – or you can pay for the meal(s) on the specific day.  The hotel does an actual headcount for lunches and charges us accordingly.

Please include all requested information on the enclosed meeting registration form and return it to me along with your check not later than December 23, 2012.  Please do not overlook selecting your banquet entrée, (and lunches, if appropriate) as we must provide the hotel a count for each lunch and number of each banquet entrée along with payment for one-half the cost of meals.

Continental breakfast Thursday and Friday will consist of: Assortment of juice, freshly brewed coffee and decaffeinated coffee, selection of international and herbal teas; From the bakery – muffins, croissants, Danish pastries, bagels, preserves, butter and cream cheese.

Breaks on Thursday and Friday will be morning coffee/tea service and assorted soft drinks; in the afternoon coffee/tea service, assorted soft drinks, pitchers of lemonade; freshly baked cookies and brownies; seasonal whole fresh fruit – unused afternoon break items will be delivered to the Hospitality Suite.

Lunch on Thursday will be a Branding Iron Buffet: Tri Tip with Blackberry Barbecue Sauce; Grilled Salmon with Range Spices; Country Style Potato Salad; Texas Slaw; Spinach Salad with Tomatoes and Bacon and Bermuda Onion on the side served with Honey Mustard Dressing; Corn on the Cob and Ranch Style Baked Beans; Texas Toast and Corn Bread with Honey Butter; Apple Cobbler, Blueberry Crumb Cake and Pecan Tarts; Freshly Brewed Coffee, Decaffeinated Coffee, Herbal Tea or Iced Tea.

Friday lunch will be a Deli Express Buffet: Pasta Salad; Fresh Fruit Salad; Mixed Green Salad with Choice of Dressing; Cold Sliced Turkey, Salami, Roast Beef and Smoked Ham with Assorted Sliced Cheeses and Whole Grain Breads – Appropriate Condiments to include – Dijon Mustard, Whipped Horseradish, Mayonnaise, Pickles, Onions, Sliced Tomatoes and Lettuce; Assorted Miniature Cheesecakes and Chocolate Nanos; Freshly Brewed Coffee, Decaffeinated Coffee, Herbal Tea or Iced Tea.

Please mark your banquet selection for either:

Filet Mignon

Grilled Salmon

Banquet Entrée: Black Angus Filet Mignon – center cut tenderloin grilled medium rare with Bordelaise sauce, served with garlic whipped potatoes. Atlantic Salmon grilled with mango cream and fruit salsa, served with white and wild rice.  Both entrées will include a Caesar salad, garden vegetables, rolls and butter, seasonal dessert, beverage choice of coffee or tea.  Wines: courtesy of Steven C. Davis, LaCroix, Davis, LLC will be served with dinner.

REMINDER:  Make your hotel reservations as soon as possible, if needed, we will request additional rooms at the group rate.  Call The Bahia Resort Hotel at (800)-576-4229 or (858) 488-0551 (Hotel Operator). Whichever number you use you must identify yourself as part of the YPSW-AIHA group attending the Jan 23-25, 2013 meeting to receive the special negotiated rate and have the reservation counted in the YPSW-AIHA room block.  An advance deposit or credit card guarantee for the first night’s room and tax is required for our group negotiated rates by December 24, 2012; after that date rooms will be on a space and rate availability basis. (Individual reservations will automatically be billed for one night unless cancelled 72 hours prior to scheduled arrival.)

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The Bahia Resort Hotel does not offer airport transportation. Page 5 of this letter contains detailed information on:

·        Airport Transportation from and to the San Diego International Airport

·        Rental car

·        and driving directions to the hotel.

MISCELLANEOUS

Please make the following changes to your 2012-2013 Membership Book:

Howard and Elsie Ayer have dropped their membership as they moved to a retirement nursing facility.

Richard Hirsh: change cell phone to (650) 722-3853

Some emails are being returned as undeliverable – please check your listing and advise me of any changes.

Emails to the following members failed today:

Renee Krebs

Judi Freyman

Joe Holtshouser

Kirk Martin

Many thanks to all for your concern and especially to those who traveled to Wash DC for the celebration of Doug’s life and burial with full military honors – the services were awesome (to use the current terminology) and heartwarming to my family and me to see approximately seventy people attend to honor Doug. Even the fall weather was wonderful.

Thanks to all the YPSW members for keeping the faith and making YPSW a continuing success.  Member input and cooperation keeps YPSW alive and flourishing.  Information about your travels, health or any other subject

that may be of interest to fellow members is welcomed for publication.

I hope each of you had a Happy Thanksgiving and will enjoy the upcoming December holidays with family and friends.

I look forward to seeing you all in January in beautiful San Diego.

Very truly yours,

__________________________________

Anna V. Davis

Acting Secretary-Treasurer

Enclosures:

Jan 2013 Preliminary Program

Jan 2013 Meeting Advance

Registration Form

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